What is the difference between Expense Management and Reimbursements?

Expense Management handles transactions made ON Slash corporate cards — employees upload receipts, and admins define submission policies for what requires documentation. Reimbursements handle transactions made OUTSIDE of Slash — employees submit expense reports for personal card purchases (like work flights), and admins approve them for repayment.

How does receipt capture work?

When an employee makes an in-person transaction with their Slash card, they get a text requesting a receipt photo. They can also reply to transaction notification emails with a receipt image. Everything captured flows straight into your accounting table.

Can I customize which transactions require receipts?

Yes! Admins can configure submission policies to define exactly which transactions require receipts based on amount thresholds, merchant categories, expense types, or other criteria. This gives you granular control over expense documentation compliance.

How do employees submit expense reimbursement requests?

Employees upload receipts through the Slash dashboard to create an Expense Report (reimbursement request). They submit for manager approval, and admins review and approve or reject. Approved amounts are paid directly to the employee.

Does expense management integrate with QuickBooks and Xero?

Yes. All receipts and expense data flow into the Slash accounting table and can be pushed to QuickBooks Online or Xero. You can set up accounting automations (mappings) to automatically categorize transactions — deterministic mapping from Slash properties to your accounting platform properties.

What happens if an employee forgets to submit a receipt?

For card-present transactions, employees receive a proactive text at the time of purchase requesting a receipt. They also receive a transaction notification email they can reply to with a receipt photo. Admins can configure submission policies to track which transactions still need documentation.

New Feature

Expense Management on Slash

Receipts captured at the point of sale. Submission policies that enforce themselves. Reimbursements paid out without the back-and-forth.

How it works

From receipt capture to reimbursement, here's how expense management works on Slash.

Receipt Capture
Admins set submission policies by amount, category, or merchant. Employees swipe their Slash card and get an automated text to upload the receipt. Reply with a photo and it is attached.
Accounting Sync
Every receipt, expense, and memo syncs easily with QuickBooks or Xero. Simply set your mapping rules to categorize transactions automatically. Skip manual entry entirely.
Reimbursements
Employees submit expense reports for out-of-pocket purchases with receipts attached. Managers review, approve, or reject from the dashboard with full visibility into every line item. Approved amounts get paid directly.

Expense management in action

Watch Albert, our Lead SWE, walk through expense management on a coffee run.

Ready to simplify your expense workflow?

Get started with Slash and see how receipt capture, submission policies, and reimbursements work together in one platform.

Expense management meets accounting

Every receipt and memo flows into your accounting workflow. Categorize in Slash, push to your ERP. No double entry.

Sync to QuickBooks Online & Xero
Receipts, memos, and transactions push directly to your general ledger. Categorize and code in Slash so your ERP stays in sync.
Automated Mapping Rules
Categorize every expense in real time. Set mapping rules once and transactions auto-code to your QuickBooks or Xero categories.

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5,000+ businesses choose Slash for expense management

“Slash is a game changer for entrepreneurs. Their financial OS is powerful, intuitive, and built with the modern founder in mind. From smart spend management to treasury accounts that earn yield, they deliver real value and help founders win.”

Arjun Mahadevan, CEO and Founder of Doola

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- Domestic wire transfers — $6
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- International wire transfers — $25
- Foreign transaction fee (card) — 1% (min $0.4)
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- Hundreds of millions in FDIC insurance
- Same-day ACH transfers — $0
- Domestic wire transfers — $0
- Outgoing Fednow/RTP — $0
- Unlimited virtual cards
- International wire transfers — $25
- Foreign transaction fee (card) — 1% (min $0.4)
- USDC on/off ramp — volume based
- USDT on/off ramp — volume based

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Frequently asked questions

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Expense Management on Slash

How it works

Receipt Capture

Accounting Sync

Reimbursements

Expense management in action

Ready to simplify your expense workflow?

Expense management meets accounting

Sync to QuickBooks Online & Xero

Automated Mapping Rules

5,000+ businesses choose Slash for expense management

The complete financial platform

Corporate Cards

Accounting

Business Checking

Transparent pricing with features tailored to your business

Free

Pro

Apply in less than 10 minutes today

Frequently asked questions